Can I Use My Old Forms?

The answer to this question depends on which forms you use, and how much work you want to do.

Note:  You cannot combine old and new forms in an individual provider’s claim. You must scan batches of claims on the old forms separately from the new forms.

Full Bubble Regular forms (1101/1121): Your providers cannot record Meat/Alt at breakfast or a snack that contains a Fruit and a Vegetable. They will also not have the Whole Grain Served At field, so if the food they bubbled is not indicated as a whole grain in the food properties, they may get disallowed. Other than that, these forms are usable. Providers must not claim child numbers 29-32 after their children are renumbered.

Full Bubble Infant (1202/1222): The processor is only checking that Breastmilk or Formula was served, since all other foods are optional until developmentally appropriate under the new meal pattern. Providers must not claim child numbers 29-32 after their children are renumbered.

Written Foods Regular forms (8511/8521): Disallowances will be tricky, but providers can write whatever you want them to in the food area, so they can record any meal under the new meal pattern. You must manually enter disallowances for Meat/Alt at breakfast and if you want any Fruit or Vegetable errors to display separately. Providers must not claim child numbers 29-32 after their children are renumbered.

Written Foods Infant forms (8512/8522): Providers can write whatever you want them to in the foods area, so they can record any meal under the new meal pattern. We recommend writing the number of the child that received each food beside the food. You must manually enter meal disallowances if you want them to match individual children and match up to the new meal pattern age groups. Providers must not claim child numbers 29-32 after their children are renumbered.

Enrollment Forms: If providers assign a new child a number in the 29-32 range, you are prompted to assign a different number during forms validation. This functionality already exists for when providers try to assign a child number that’s already in use. 

Review forms: You can continue to use these.