Error Codes 10-23

Error 10

Parent Supplied Formula was Served to a Child Whose File Indicates the Provider Supplies Formula

This error is generated when providers serve parent-supplied formula to a child who's file indicates that the child should be served provider-supplied formula. For example, a provider served an infant parent-supplied formula, but the child's file indicates that the child should receive provider-supplied formula/breast milk. It is a warning only. This warning message can be disabled, if needed. This error is the opposite of Error 12.

Minute Menu HX examines the child's enrollment file for the infant formula preference when determining whether a given infant meal has all the required components to warrant reimbursement. This means that meal reimbursement is based on the child's file, regardless of the type of formula the provider notes when filing out claim forms (when marking scannable forms or using KidKare).

Note: You set formula preferences in the Child Information Special tab.

Error 11

A Non-Special Diet Child was Served Special Provision Milk

This error is generated when an infant is served special provision milk, even though that child's file does not indicate that the child is on a special diet. This error is generated as a warning only.

Note: You mark a child as having a special diet in the Child Information Special tab.

Error 12

Provider Supplied Formula was Served to a Child Whose File Indicates the Parent Supplies Formula

This error is generated when providers serve provider-supplied formula to a child who's file indicates that the child should be served parent-supplied formula. For example, a provider served an infant provider-supplied formula, but the child's file indicates that the child should receive parent-supplied breast milk. It is a warning only. This warning message can be disabled, if needed. This error is the opposite of Error 10.

Minute Menu HX examines the child's enrollment file for the infant formula preference when determining whether a given infant meal has all the required components to warrant reimbursement. This means that meal reimbursement is based on the child's file, regardless of the type of formula the provider notes when filing out claim forms (when marking scannable forms or using KidKare).

Note: You set formula preferences in the Child Information Special tab.

Error 13

A Special Diet Child was Served

This error is generated when a child whose file indicates that the child has a special diet is served in a meal. This error is generated as a warning only. You can disable this message for infants, non-infants, or both.

Note: To indicate a child has a special diet, check the Special Diet box in the Child Information Special tab.

Error 16

A Doctor's Statement Has not Been Received for the Special Diet Child(ren) Served During the Month

This error is generated when an infant who is noted as having a special diet is served special provision milk, but you have not indicated that you've received a doctor's statement for the child. This error is either a warning or a disallowance. You can also disable it.

Note: To indicate a child has a special diet, check the Special Diet box in the Child Information Special tab. Then, check the Statement on File box to indicate that you have received a doctor's statement for this child.

Error 17

Snacks Cannot Include only Milk and Juice, Another Food Must Also be Present

This error is generated when the only valid, approved foods at a Snack are milk and juice.

Error 22

Meals were Claimed on Dates that Fell After this Provider's CACFP Agreement Expired. Verify Provider's Yearly CACFP Application

Minute Menu HX allows you to store an annual provider contract expiration date for each of your providers. This date is not related to license or tiering, but it is used in some states when provider contract renewals (with their sponsors) are checked regularly.

If you use this feature, enter a date in the Current CACFP Expiration box in the Provider Information General tab. This error is generated if the date entered in this box has passed or if there is no date entered in this box. 

You can configure this error to disallow all meals served on the dates that fall after this date, warn for a period of months and then disallow all meals, or you can disable this error so it is not generated. You can also disable the Current CACFP Expiration box is you do not even store the date in provider files.

Error 23

Meals were Claimed on Dates that Fall Before this Provider's CACFP Original Start Date

Minute Menu HX stores an original CACFP contract date for all providers. This date displays in the Original CACFP Start Date box in the Provider Information General tab. This error is generated if the date in this box has not yet been reached or if there is no date entered in this box. It disallows all meals on these dates.