Error Codes 156-163

Error 156

A Meal was Recorded on an Infant Menu, but no Children were Recorded in Attendance

This error is generated when providers record a meal but do not mark any children in attendance. When this happens, there is little you can do about the situation, as there is no way for you to know what children actually attended the meal. This error is generated to let you and the provider know about the situation, so the provider can correct the issue going forward.

This error is only generated for scannable Infant Menu forms.

Error 157

A Monitor Noted the Provider was Over Capacity During a Home Visit

This error is generated if a review has been noted Over Capacity for a specific meal seen by the Monitor. It is always a warning message only.

Error 158

Meal was Reviewed, and No Food or Attendance Discrepancies were Found

You can configure Minute Menu HX to generate an All Clear internal warning message in the event that a Monitor saw a meal and found no problems with it. Some agencies find this useful if they perform further manual checks for their reviews, or if they want a guarantee that the review was examined when the claim was processed (for auditing purposes). This is always a warning message only.

Error 159

Special Needs Child was Claimed, but Documentation is not on File

This error is generated if a special needs child is claimed after their 13th birthday and now documentation is on file. It can ignore, warn, or disallow the child.

To indicate that documentation is on file for a special needs child, go to the Child Information Special tab, check the Medical Statement on File box, and enter an expiration date.

Error 160

Provider Claimed Prior to State Approval Date

This error is generated if a provider has not yet been approved by the State Agency. This error only applies to those agencies where Minute Menu HX receives state approval information from the State Agency.

Error 161

Child File Indicates the Child Doesn't Normally Attend Day of Week, but Days Vary is Indicated

Minute Menu HX can check a child's weekly schedule (by day of the week) and disallow or warn the child if they aren't enrolled for that day (see Error 109). You can further configure this error so that the Days Vary box (Child Information Schedule tab) can be referenced, and, if it is checked, the child can still be claimed.

This error is generated if you do not allow Minute Menu HX to reference the Days Vary box to exempt the child from individual day-of-week checks.

Error 162

Child File Indicates Child Arrived After Meal was Served or Left Before Meal was Served, but Times Vary is Indicated

Minute Menu HX can check a child’s daily hours of enrollment and disallow or warn the child if the child isn’t enrolled for a time that covers the meal (Error 120). You can configure this further so that the system references the Times Vary box (Child Information Schedule tab) and still allows the child to be claimed, even if their enrollment times don't cover the meal.

This error is generated if you do not allow Minute Menu HX to reference the Times Vary box and exempt the child fro mthe specific time check.

Error 163

An Infant was Claimed who Does not Have the Infant Feeding Form on File

Some agencies track whether an Infant Feeding Form has been received for each infant in care. To do do this, check the Infant Feeding Form Received box in the Child Information Special tab. 

This error is generated if the Infant Feeding Form Received box is not checked for an infant.