Error Codes 164-171

Error 164

The Name of the Formula Offered by the Provider has Not Been Indicated in the Child's File

This error is generated if your agency requires a formula name in the Formula Offered by Provider box in the Child Information Special tab, and no formula name is provided for an infant claimed.

Error 165

The Same Meal was Served to the Child for Lunch and Dinner on the Given Day

This error is identical to Error 79, except it appears for those agencies who have configured the same dinner as lunch edit check to be child-specific (instead of applying it to all children served). In this case, only those specific children who were at both lunch and dinner are affected.

Error 166

The Same Snack was Served to the Child More Than Once in a Day

This error is identical to Error 80, except it appears for those agencies who have configured the snack edit check to be child-specific (instead of applying to all children served). In this case, only those specific children who were at both identical snacks are affected.

Error 167

All Children in the Following Age Group were Disallowed by a Monitor as a Result of a Review Visit

This error is generated when a Monitor disallows a meal for either infants or non-infants, per the Provider Reviews Meals tab. This is always a disallowance.

Error 168

No Race has Been Indicated in the Child File for the Claimed Child

This error is generated for children with no racial data on file. It can ignore, warn, or disallow the child.

Error 169

Enrollment for Child is Expiring Soon. If Enrollment Renewals are not Received Before the Expiration Date, This May Result in Loss of Reimbursement for This Child

This error is generated as a warning message, specifically for the Provider Error Letter, as a reminder to providers that they should send in updated child enrollment documentation.

Error 170

Insufficient Time was Allowed Before/After This Meal and the Previous/Next Meal for This Child (Infants not Disallowed)

Some agencies want to ensure that meals and snacks are served within certain times of each other, typically two (2) or three (3) hours. You can configure Minute Menu HX to check minimum times between meals, based on your policies. This error is generated if a provider serves a meal too close to another meal. It warns or disallows the meal. Unlike Error 143, this error is generated on a per-child basis.

For providers who use scannable forms, this error checks the times entered in the Provider Information Meals tab. For providers who use KidKare and In/Out forms, the actual supplied meal times are checked instead. When researching this error, check the Examine Meal History window for KidKare claims, and check Provider Information for paper claims (direct entry or scannable claims). Pay special attention to AM/PM discrepancies.

Error 171

Child Claimed on Weekend

Some agencies require that children who are claimed on weekends have signed In/Out forms. These agencies then document the signature in the Child Calendar.

This error is generated for any child claimed on a weekend who has not been documented in the Child Calendar. It warns or disallows the children.