Error Codes 172-188

Error 172

Meals Claimed on Dates After Provider's CPR Certification Expired

This error is generated if meals are claimed after the provider's CPR certification expiration date has passed. You record this date in the CPR Certification Expiration box in the Provider Information Other tab. This error warns or disallows.

Error 173

Meals Claimed on Dates After Provider's Fingerprint Certification Expired

This error is generated if meals are claimed after the provider's fingerprint expiration date has passed. You record this date in the Fingerprint Expiration box in the Provider Information Other tab. This error warns or disallows.

Error 174

Special Needs Statement on File for Given Child(ren) is Expired

This error is generated if a meal is claimed for a child whose special needs statement has expired as of the meal date. Using these expiration dates is optional. You can review and update these dates in the Special Needs Expiration Date box in the Child Information Special tab. It can ignore, warn, or disallow the child.

Error 175

No Water or Other Beverage was Served at a Snack. Snacks Should Include Water, Milk, or Juice

Some states require that water be served at a Snack if no other beverage is served. This error can also be generated if you require water at meals. It can ignore, warn, or disallow the affected meal.

Error 176

Meals Claimed on Dates After Provider Helper's Expiration Date

This error is generated if meals are claimed after the provider helper's expiration date. It warns or disallows affected meals. This error only applies if you track the provider helper's expiration date in the List Helpers window.

Error 177

Child Claimed When Absent

This error is generated when a child is claimed for a day/meal when a Child Not Present calendar entry exists for that day/meal.

Error 179

State Assigned ID Missing

Some agencies require that a State Assigned ID be on file for their providers. This error is generated when that ID is missing.

Error 187

Whole Grain-Rich Component not Served on Day

This error is generated if non-infant meals include a bread/grain component, but none of the recorded bread/grains were marked as whole grain-rich. It warns or disallows the affected meals. This edit check does not apply to infant meals.

The following scenarios explain when this error is generated:

  • If only one meal was served in a day and the meal did not include a grain, the error will not be generated. 
    • Example: The only meal served in a day was a snack of apples and milk. The snack did not include the grain component. The whole meal is reimbursable and this error is not generated.

  • If only one meal was served in a day and the meal did include a grain, but the grain was not marked as whole grain-rich, so this error is generated.
    • Example: A PM Snack is the only meal served. It consists of apples and crackers. The crackers were not marked whole grain-rich, so this error is generated.

  • If multiple meals were served, and the meals did not include a bread/grain, the meal with the lowest reimbursement that contained the grain component will be disallowed.
    • Example 1: Breakfast, Lunch, and PM Snack are served. Breakfast and Lunch had a grain component, but neither were marked as whole grain-rich. In this case, Breakfast is disallowed. This is because the PM Snack did not have a grain component, and Breakfast has a lower reimbursement rate than lunch.

    • Example 2: Breakfast, Lunch, and PM Snack are served. Lunch was the only meal that included a grain component, and it was not marked as whole grain-rich. Also, the provider served a meat/alternate at breakfast that day. Therefore, Lunch is the only meal that included the grain component (not marked whole grain-rich), so it is disallowed.

  • The whole grain-rich edit check runs after all other edit checks, so if a meal that included a grain was already disallowed for another reason, one of the remaining meals that contained the grain component is disallowed.
    • Example: Breakfast, Lunch, and PM Snack are served. The grain component is served at all three meals, but none are marked whole grain-rich. PM Snack was disallowed for an unrelated reason. The processor then disallows the next available meal that contained a grain component. In this case, that meal is Breakfast.

  • If the meal that was marked as whole grain-rich was disallowed for another reason, the whole grain-rich food satisfies the requirement, and another meal would not be disallowed.
    • Example: Breakfast, Lunch, and PM Snack are served. A whole grain-rich food was served at PM Snack, but it was disallowed for an unrelated reason. The whole grain-rich food served at PM Snack still satisfies the requirement. Therefore, there are no additional disallowances.

Error 188

Child Was Not Recorded in Attendance

This error is generated if a claimed child was not marked in attendance, and you have set Policy S.001b to Warn or Disallow.