One or a combination of these errors are generated if a provider records some combination of children that violates their license capacity, as noted in the Provider Information Licensing tab. Capacity errors can disallow the number of children that are over capacity, disallow the entire meal, issue a warning, or ignore the situation.
Note: If a waiver is in effect, the over capacity children will be allowed.
Provider did not Bubble-in Any Children for the First Serving of the Following Meal(s). Meal was Automatically Adjusted
Last Modified on 03/08/2019 12:31 pm CST
This error is generated if a provider uses the split serving/shift mechanism on scannable forms, but does not indicate if any children attended the first serving. It has no impact on processing, but is intended to help the provider properly fill out paperwork in the future.
This error is generated if a child attends a meal on a day that is not marked in the Child Information Schedule tab. This error can ignore, warn or disallow the child.
This error is generated if a child attends a meal that is not marked in their Child Information Schedule tab. It can ignore, warn, or disallow the child.
Every provider has an Original CACFP Start Date in Minute Menu HX. Providers cannot submit claims before this date. However, some sponsors require an additional starting claim month before which no claims are accepted. If your agency requires this, select the claim month in the First Claim Month Allowed drop-down menu in the Provider Information General tab.
This error is generated if a claim is received prior to the first claim month allowed, or if the starting claim month is missing. It always causes a disallowance.
Some states require that sponsors renew the agreements they have with providers on a yearly basis. To track this, enter a date in the Current CACFP Agreement Date box in the Provider Information General tab.
This error is generated if a meal is claimed before the Current CACFP Agreement Date is reached. It can warn or disallow all meals claimed on the affected days.
Note: This error is not generated if the Current CACFP Agreement Date box is blank.
Provider's Own Child was Claimed, but Meal Served Outside Range of Child's Tier 1 Income Eligibility Dates
Some sponsors must note income starting and ending dates for each of a provider's own children, even after they add Tier 1 Income Eligibility Dates to the provider's file. You enter these dates in the Tier 1 Start Date and Tier 1 End Date boxes in the Child Information Rules tab.
This error is generated when individual children lack Tier 1 Starting and Ending dates, or if the meal in question was served on a day outside of those date ranges. It prevents the provider's own children from being claimed/paid.
Some sponsors record fire inspection expiration dates for each of their providers. This error is generated if that expiration date has passed. It can warn or disallow meals served for those dates.
You can enter this expiration date in the Fire Inspection Expiration box in the Provider Information Other tab.