Enroll & Manage Providers

The Provider ID is the provider's primary identification number for the remainder of their enrollment in your sponsorship. They use this ID when filling out forms. They also use a variation of this ID number to log in to KidKare for online claim...

You enroll providers with the Enroll Provider Wizard. This wizard walks you through the process of adding a provider. It also checks some of the data you enter to ensure that it is logically correct. For example, it ensures that any start dates you ...

You can add providers to your sponsorship via KidKare—without having to log in to Minute Menu HX. This allows you to quickly add providers from any Internet-connected device, such as your phone or tablet. Note that you must access HX later to ...

About Online Claiming with KidKare KidKare is accessible from most devices that connect with the Internet and is free to providers. It allows providers to manage their business and provide accurate claim information to you. Providers can use KidKar...

A provider's claim source is the method a provider uses to record claim information. There are three claim sources in Minute Menu HX: Online (KidKare) Scannable Forms Manual Claims Setting a claim source for each of your providers in Minut...

The List Providers window provides a list of all providers in your system that meet the criteria you specify. Note that any provider with a status of Wizard Incomplete does not display in this window, regardless of the filters you set. Click the ...

Once you enroll providers, you can update them at any time in the Provider Information window. Click the Providers menu and select Provider Information . You can also click the Provider menu, select List Providers , and click View next to th...

To ensure the highest security possible, we strongly recommend that each of your providers have their own, unique email address tied to their account. This article provides steps you can take to audit for duplicate and blank email addresses in M...

Use the Bulk Provider Update function to update information for multiple providers at a time. For example, you can update tier eligibility or CACFP agreement dates. Click the Administration menu and select Bulk Provider Update . The Provider Fi...

The Provider Information Licensing tab allows you to record virtually all aspects of information related to the provider's capacity. Minute Menu HX uses capacity information when processing KidKare claims, scannable form claims, or Direct Entry ...

You record a provider's Tier and Tier qualifying information in the Provider Information Tiering tab. This information is essential, as it determines reimbursement rates for the provider. Tier: A provider's tier can be set to the f...

Provider files and child files change over time. Minute Menu HX stores all previous values for your providers, which ensures that you have a complete audit trail for each provider change made, as long as that provider is active with your agency. Whe...

Some states count provider helpers as part of a provider's capacity. If this is the case in your state or a state in which your provider operates, you must add and manage these helpers in the provider's file in Minute Menu HX. Adding Provi...

Because the Food Program only reimburses the provider's own children for those providers who are Tier 1 Income Eligible, performing capacity checks can become complicated. State regulations dictate whether sponsors can ignore the provider's ...

Use the provider calendar to track when a provider is closed, away from the home, or open on a holiday. Most sponsors require that providers provide advanced notice if they are going to be closed for a day or away from the home for any length of tim...

You can control whether providers must record attendance data in KidKare on a daily basis. This setting affects providers on a case-by-case basis. You can adjust this requirement at any time. Enable the Same-Day Entry Requirement Enabling this r...

When you log in to KidKare in Observer Mode, you can view provider accounts, print reports, and more. Log in to app.kidkare.com with the same ID and password you use to access Minute Menu HX. A list of your providers displays. Click Filter...

Log in to app.kidkare.com . Use the same credentials you use to access Minute Menu HX. Click . The Settings page opens. In the General Settings section, click  next to each option to enable or disable it. You can change settings for t...