Table of Contents
Table of Contents
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Welcome to the Minute Menu HX Knowledge Base
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Release Notes
Billing Information
Install & Update Minute Menu HX
Get Started
Manage Providers
Enroll & Manage Children
Review Homes
Manage Foods & Menus
Administrative Tasks
Process & Manage Claims
Reports
Videos
Resources
Refine
Release Notes
Billing Information
Install & Update Minute Menu HX
Get Started
Manage Providers
Enroll & Manage Children
Review Homes
Manage Foods & Menus
Administrative Tasks
Process & Manage Claims
Reports
Videos
Resources
Home
Glossary
Release Notes
NEW! MinuteMenuHX is being moved to KidKare
May 2024
January 2024
September 2023
March 2023
January 2022
December 2021
Billing Information
Understand the Billing Structure
View the Billing Details Report
Install & Update Minute Menu HX
System Requirements
[VIDEO] Install & Upgrade Minute Menu HX
Scheduled Maintenance Windows
Contact Support
Subscribe to System Status Updates
Maintain Your Scanner
Get Started
Implementation Process
Monthly Processes with KidKare
Three-Year Record Keeping Requirements
Customize the KidKare Welcome Letter
Manage Providers
Enroll & Manage Providers
Understand Provider IDs
Enroll Providers
Add Providers in KidKare
Send Welcome Messages for KidKare
Set a Provider's Claim Source
List Providers
Update Provider Information
Update Provider Email Addresses
Bulk Provider Update
Manage Provider Capacity
Manage Provider Tiering
Manage Historic Provider Data
Manage Provider Helpers
Handle the Provider's Own Children
Manage the Provider Calendar
Manage the Same-Day Entry Requirement
Observe Providers with Observer Mode
Control Provider Access to KidKare Features
Manage Provider Status
Understand Provider Status
Best Practices for Managing Provider Status
Place Providers on Hold
Switch Providers to Pending Status
Return Providers to Active Status
Remove Providers
Reactivate Providers
Delete Providers
Train Providers
Understand Provider Training Structure
Set Up Training Types
Add a New Training Session
Add an Individual Provider Training
Assign Multiple Providers to a Training
Message Providers
KidKare Messaging
Enable Providers to Message You via KidKare
Message Providers in KidKare
View Received Messages
View Sent Messages
View Message Reports
HX Messaging
Add Messages
Manage the Broadcast Message Signature
Send Broadcast Messages
Send Messages with Links
Manage Provider Messages
Manage Provider Message Categories
Pay Providers
Understand Payment Management in HX
Set Up Direct Deposit
Locate Providers Receiving Paper Checks
Format Checks
Issue Payments
Export Transactions to Third-Party Accounting Software
Adjust Payments
Void Payments
Re-Print Checks
Receive Money from Providers
Handle Lingering Payment Batches
View Payment History
Enroll & Manage Children
Enroll Children with eForms
[VIDEO] About eForms
Add a Signature for eForms
[VIDEO] Update eForms Settings in KidKare
Enable SNAP/TANF Validation for eForms
Collect Income Eligibility Forms for Provider's Own Children
[VIDEO] Enable Providers for eForms
Customize eForms Email Templates
[VIDEO] Send Invitations
View Invitation Status
[VIDEO] Approve and Renew eForms
Print Completed eForms
[VIDEO] Provider Training & Resources
Enroll Children Manually
Enroll Children
List Wizard Incomplete Children
Activate Children
Assign Child Numbers
Manage Children
Determine Attendance Requirements When Entering Meals
List Children
Update Child Information
Manage Child Numbers
Update Multiple Children at Once
Manage Pending Children
Withdraw Children
Mark Infants as Developmentally Ready
Manage the Child Calendar
Manage School District Out Days
Re-Enroll Children with Scannable Forms
Use the Renew Child Enrollment Function
Review Homes
Plan Reviews
Customize the Review Questionnaire
Identify Who to Visit and When
Track Your Caseload
Schedule Provider Reviews
Understand Review Averaging
Prepare for Reviews with Observer Mode
Print the Sponsor Review Worksheet
Print the 5 Day Attendance Reconciliation Report
Print the Child Attendance Reconciliation Report
Record Reviews Online
[VIDEO] Get Started with the KidKare Review Tool
Complete the Review Questionnaire
Require Signatures for Desk Reviews
Delete In-Progress Reviews
Record Manual & Scan Reviews
Add Reviews Manually
Fill Out Scannable Review Forms
Manage Reviews
Validate Online Reviews
List Reviews
Edit Reviews
Delete Reviews
Disallow Meals with the Disallow Calendar
Manage Foods & Menus
Manage Your Food List
Add Foods
Add CN Label Numbers to Foods
Edit Foods
Remove Foods
Create Food Categories
Create Food Rules
[VIDEO] Mark Whole Grain-Rich Foods
Limit Juice
Print Your Food Chart
Manage Menus
Approve Providers for Menu Plans
Manage Menu Numbers
[VIDEO] Create & Manage Master Menus
Create & Manage Cycle Menus
Create & Manage EZ Menus
Administrative Tasks
Manage Sponsor Information
Update Sponsor Information
Update the Sponsor Calendar
Check Your Rates
Manage Preferences
Set Preferences
Manage Removed From System Reasons
Manage Manual Check Adjustment Account Codes
Manage Sponsor Staff
Create Staff Accounts
Manage User Security
Manage User Permissions
Create Provider Access Groups
Add & Manage Monitors
Add Monitors
Add Admin Review Site Users
Manage Monitors
Associate Monitors with Providers
Bulk Reassign Monitors
Manage Serious Deficiencies
Set Up Serious Deficiency Reasons
Set Up Serious Deficiency Events
Add a Serious Deficiency Event
Review Serious Deficiencies
Process & Manage Claims
Prepare to Process Claims
Understand Types of Claim Paperwork
[VIDEO] Track Received Claims
Change the Claim Month
Claim Information Form
Process Claims
Process Claims
Process Late Claims
Re-Process Claims
Track & Process Claims from Home
Understand the Whole Grain-Rich Edit Check
Process Direct Entry Claims
Enter Direct Entry Claims
Enter Claim Errors for Direct Entry Claims
Process Manual Claims
Create a Manual Claim
Create Custom Claim Error Messages for Manual Claims
Enter Claim Errors for Manually Entered Claims
Understand Manual Claim Edit Checks
Print the Manual Claim Processing Worksheet & Manual Claim Cover Sheet
Process Scan Claims
Understand Forms
Complete Scannable Form Spot Checks
Scan Forms
Validate Scanned Forms
Review & Manage Claims
Understand Claims with Multiple Claim Records
View Claims
Verify Claims Accuracy
Analyze Claim Capacity
Analyze Claims for Block Claiming
Place Claims on Hold
Add/Edit Claim Hold Reasons
Change/Adjust Claims
Delete Claim Adjustments
Delete Unsubmitted/Unpaid Claims
Delete Submitted/Paid Claims
Submit Claims
Mark Claims as Submitted
Unsubmit a Claim Batch
Use Electronic Claim Transfer Files
Export the NY CIPS File
Claim Error Codes for Homes
Error Codes 1-33
Error Codes 34-78
Error Codes 79-122
Error Codes 123-155
Error Codes 156-1000
Reports
Generate Reports
Create Export File Outputs
Report Output Windows
Print Reports to PDF
Provider Reports
Provider Reports
Print the Provider File Changes Report
Print the Providers Not Claiming Report
Print Provider Calendar Entries
Provider Messages Export File
Provider Tax Report
Training Reports
Providers Not Trained Report
Training List Export File
Additional Training Reporting
Homes CACFP Participation Statistics
Review Reports
Reviews Reports
Print Completed Reviews in Admin Review Site
Export Review Data in Admin Review Site
Print the Review Discrepancies Report
Print the Providers Due Reviews Report
Review History Report
Infant Feeding Details Report
Children Reports
Children Reports
Food & Menu Reports
Menu Plan Reports
Food List Report
Administrative Reports
Payments Reports
Print the Check Register Report
Print the Non-Claim Payment Adjustments Report
Miscellaneous Reports
Claims Reports
Claim Data Reports
Claim Management Reports
Claim Forms
Claim List Export File
Print Provider Claim Reports
Print the Meal Totals Report
Print the Office Error Report
Print the Provider Error Letter
Print the Block Claim Monthly Report
Print the Provider Claim Totals Report
Print the Claim Summary Report
Print the Unsubmitted Online Provider Claims Report
Print the State Daily Claim Totals Report
Print the Provider Daily Meal Count Report
Print the Claimed Attendance Detail Report
Print the Claimed Attendance Summary Report
Print the Foods Served Report
Videos
Webinars
[VIDEO] Tips on Transitioning Providers to KidKare
[VIDEO] KidKare Review Tool
[VIDEO] KidKare for Monitors - Observer Mode
[VIDEO] KidKare: Leading Through Crisis
[VIDEO] Best Practices for Tax Time with Tom Copeland and KidKare
Tutorial Videos
Resources
Meal Pattern Information
Meal Pattern To-Do List
Breastfeeding Infants
Flavored Milk
Meal Pattern Edit Checks and Options
Shelf-Stable Dried/Semi-Dried Meat
USDA & CACFP
USDA Links and Resources
Updated CACFP Food Crediting Guidelines
CACFP Trainer's Tools: Feeding Infants
CACFP Food Buying & Crediting Resources
Home
Manage Foods & Menus
Manage Menus
Approve Providers for Menu Plans
Manage Menu Numbers
[VIDEO] Create & Manage Master Menus
Create & Manage Cycle Menus
Create & Manage EZ Menus
System Status
SSO Update Resources
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